Model Guideline #2
Show me a typical
guideline for -
Project Sponsor,
resources & priority
Guideline Goals
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To emphasize the role of Project
Sponsor in promoting the project, and
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To ensure that the project falls
within the organization's business needs and available resources,
and
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To ensure proper project
processing to a successful product delivery
Expectations - 1
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As soon as a need for a project is identified by any stakeholder,
the appropriate management level will identify the Sponsor and
potential Concept Phase manager for the project
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On "small" projects the Sponsor and Concept Phase Manager may be
one and the same
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This Phase Manager may be responsible for several on-going
smaller projects, depending on the organization, area of
application, the manager's experience, and size of projects
being handled
Expectations - 2
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On "large" projects, the Project Sponsor will participate in senior
management's overall project prioritization and resource allocation
process
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A Project Priority Class is usually established or confirmed as part
of the Business Case at the conclusion of Phase 1 - Concept
-
On "small" projects, resource allocation may be the responsibility
of the project-owning department
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The size of "large" and "small" projects must be defined by the
organization
Expectations - 3
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The Project Sponsor will ensure at all times that the necessary
resources are available for the project
-
And if not, will recommend to senior management that the project
be put on hold or aborted
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Approval to commence each phase of the project is the usual time
to deal with this issue
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This ensures the avoidance of unproductive effort and wasted
expenditure
Expectations - 4
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The Project Sponsor will appoint the respective Project Phase
Managers
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Who may, or may not be the same person each time
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The Project Sponsor will participate in the development of the Key
Success Indicators
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Governing the project's direction
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And post-project review
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And will be responsible for overseeing the project, its progress,
control and successful product delivery
Particulars - 1
The project sponsor's
job is to
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Bridge the gap
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Between senior management and the project
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By fostering high-level contacts
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Constantly reinforce the project's business case
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And generally be an advocate for the project
Particulars - 2
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Provide moral support and leadership
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By regular meetings with the project manager
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Monitor the project's overall performance
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And report accordingly to senior management
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Create an environment for the team to work effectively
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Ensuring provision of resources
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And removal of management road blocks
Particulars - 3
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The Project Sponsor may be a designated individual
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Or a group (i.e. Sponsoring Team) on larger projects
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The Project Sponsor has a vital role to play in the success of a
project
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In effect, the Sponsor or sponsoring team is the "Directorate"
for the project overseeing the work of the Project Phase manager
Definitions and Responsibility
Definitions to be
included
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Project Sponsor, Sponsoring Team, Project Priority Class
Primary responsibility
Responsible to
